Receptionist Join Our Team

Job Title: Receptionist

Job Location: Corporate Office (Philadelphia, PA)

Division: JJ White: CLOUGH North America

Reports to (Position): VP; Operations

Direct Reports

  • Management Team

External Stakeholders

  • Visitors
  • Vendors
  • Suppliers

Job Purpose / Duties

This position supports a variety of business functions through administrative activities and interactions including internal stakeholders and the public.

Core Duties include:

  • Act as the first point of contact by answering incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department
  • Respond to inquiries about the organization and provide callers with address, directions, and other information
  • Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel
  • Receive, sort, and route incoming mail
  • Schedule training for all personnel on their first day of employment and maintain responsibility for safety training files being kept up to date.
  • Maintaining, scanning and data entry of corporate files and other clerical duties as needed, such as filing, photocopying, and collating
  • Assist with creating and maintaining company org charts
  • Typing, formatting of documents and data entry
  • Creating PowerPoint presentations
  • Expense reconciliation and submittal
  • Filing and archiving of documents
  • Organizing internal and external meetings
  • Coordinating travel arrangements

Company Requirements

  • Comply with JJ White / Clough Code of Conduct 
  • Understand & demonstrate JJ White / Clough values and principles.

Attributes/Competencies

  • Must be computer literate, including proficiency in use of MS Office Suite of programs, including Word, Outlook, Excel, and other data base applications as required.
  • Must have strong interpersonal and organizational skills.
  • Detail oriented.
  • Strong written and verbal communication skills a must.
  • Successful candidate must be able to work independently, handle multiple tasks in a fast-paced environment, and effectively prioritize assignments.

Qualifications

  • High School Diploma Required; Bachelor’s Degree in Business, Accounting, or Finance preferred.

Experience

  • 1-3 years’ relevant experience in similar role.
  • Professional, calm and courteous demeanor
  • Experience with multi-line telephone calls
  • Proficient computer skills in Microsoft Office including Excel and Word
  • Experience creating and maintaining organizational charts is a plus

Interested? Apply Now!

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J.J. WHITE INCORPORATED is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. Our Company will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment or retaliation) on account of a person's sex, pregnancy, age, race, color, religion, creed, national origin, ancestry, citizenship, genetic information, marital status, military status, veteran status, sexual orientation, gender identity, handicap, disability or any other protected group or status.